Clubhouse Program Manager

About us

BGCWPA is a mission-based organization that hires employees that are recognized as leaders in their field with a passion for improving young lives. We have strong values, embrace diversity and offer great benefits which allows our employees to maintain work/life balance. We serve more than 8,000 young people annually through programs, services, and outreach. An affiliate of a national organization-Boys & Girls Clubs of America. We are one of the largest comprehensive out of school time providers in Allegheny & Somerset County. 

Job Summary

The Clubhouse Program Managers are responsible for overseeing a multitude of programs within designated areas such as: partnerships, recruitment,  education, social recreation, arts & culture, vocational, health and physical education, PA DHS Certification Chapter 3270 regulations, Keystone STARS, and CACFP Food Programming. This position is responsible for planning, developing, overseeing, implementation and supervision of programs and program employees; This position Reports to the Clubhouse Director.

Clubhouse Responsibilities

• Prepare young people for success by creating and monitoring an environment that facilitates achievement and a sense of self-worth
• Ensure a healthy and safe environment; ensure facilities, equipment and supplies are maintained and in proper working order
• Plan, develop, implement and evaluate programs, services and activities
• Maintain and distribute marketing and promotional materials
• Supervise the performance, including annual appraisal process, of assigned program employees and volunteers; ensure a productive work environment under the leadership of the Clubhouse Director.
• Support the Clubhouse Director in the management of staff, children, and families.
• Responsible for the day to day lessons/programming occurring in the club with follow through with an emphasis in STEM, literacy, mentoring, and athletics.
• Support and ensure the implementation of the daily rotation schedule for the clubhouse.
• Ensure order and flow of the program is consistent and organized. 
• Address and resolve staff call offs and ratio regulations daily. 
• Timely respond to parent phone calls and address all comments and concerns with in 24 hours
• Responsible for all paperwork updates and tracking per Chapter 3270 DHS Regulations for child files and staff files.
• Track and log all injury reports
• In partnership with the Clubhouse Director coordinate transportation of youth to and from school as well as all evening activities; to include bus, van, or parent pick-up/drop-off.
• The Program Manager will be an approved transportation driver for BGCWPA.
• Conduct fire drills and evacuation drills monthly.
• Assist and coordinate programming  through PA’s Quality Rating Improvement System- Keystone STARS
• Program Manager Continually encourages staff motivation and activities in the Clubhouse.
• Follow all regulations through the CACFP Food Program for reimbursement.
• Update and maintain skills in use of current computer information and technology
• Attend all BGCWPA mandatory staff meetings.
• Prepare weekly/monthly program reports
• Report on and actively participate in diversity, equity and inclusion practices and opportunities

BGCWPA Responsibilities

• Update and maintain skills in use of current computer information and technology
• Develop partnerships with parents, community leaders, organizations, & school districts.
• Promote, stimulate and recruit student membership for the organization
• Assist other employees in establishing a friendly, cooperative relationship with public and private agencies in the area that are serviced by the organization. 
• Ability to work variable shifts to include evenings and weekends. 

Requirements

• At a minimum  an associate’s degree from an accredited college or university in early childhood education, child development, special education, elementary education or the human services field and 3 years of experience with children. Bachelors or Masters Degree Preferred.  Proof of transcripts upon hire.
• Advanced positive customer service skills needed.
• Demonstrated ability to work effectively with young people in a positive manner
• Demonstrated ability to supervise others
• Strong verbal and written communication skill
• Demonstrated ability to recruit, retain and lead program employees. Prior experience working with young people is a plus.
• Strong time management, organization, and project prioritization skills are required.
• Experience planning, and supervising programs based on the developmental needs of young people.
• Proficient in Google Suite.
• The usual and customary methods of performing the jobs function require the following physical demands: lifting & carrying up to 50 pounds, pushing, any/or pulling, climbing to include steps, balancing, stooping, standing, sitting, kneeling, crawling, crouching, and signification fine fingered dexterity. Ability to tolerate environmental conditions: air conditioning, heat, dust fumes, noise, close quarters, etc.
• Perform all additional duties and tasks assigned by leadership/supervisors. 

Certifications and Clearances

CPR, Pediatric First Aid, Child Abuse, Criminal History, FBI clearance, NSOR certificate, PA Disclosure and Mandated Reporter certification required upon hire or newer then 6 months. 

http://www.keepkidssafe.pa.gov/natsexoffreg/index.htm

https://www.compass.state.pa.us/cwis/public/home

https://epatch.state.pa.us/

https://www.pa.cogentid.com/

https://www.reportabusepa.pitt.edu/

https://www.dhs.pa.gov/docs/For-Providers/Documents/New%202020%20Disclosure%20statement.pdf

PA Staff Health Assessment and TB Test must be submitted upon hire and before start date please use the link below to access the form: https://www.dhs.pa.gov/docs/For-Providers/Documents/Child%20Care%20Forms/CD-322%20-%20Staff%20Health%20Assessment.pdf

Notice

We provide equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color religion, sex, national origin, age, disability or genetics. Our organization prohibits any form of workplace harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status.