Club members may arrive as early as at 7:30 AM for Summer Camp programs. Temperatures will be taken at the door and children must wear face masks until directions from the Governor change.
For both dropoff and pickup, please park in marked parking spots only. Fire lanes and handicapped spots are restricted for their intended purpose. Parking in these spots could lead to a ticket or your vehicle being towed.
Parents or guardians must come to the door of the Clubhouse to get your child and sign them out no later than 5:00 PM (unless participating in extended care.) This applies to any member under the age of 14. If someone else is to pick them up then the Director must have written instructions directly from the parent or legal guardian.
Any Club member that walks home after program will have to submit a signed “Walker Waiver Form”.
Participants must be picked up no later than 5:00 PM (6:00 PM for extended care participants.) BGCWPA enforces a $1 per minute late fee per child. We do not have exceptions to this rule. Parents/Guardians will complete the late fee form and pay via check or money order to: 33 Terminal Way Suite 435A Pittsburgh, Pa 15219 and in the memo identify your clubhouse location.
Participants of Boys & Girls Clubs of Western Pennsylvania In-person and virtual Summer Campers are expected to be responsible, thoughtful individuals and demonstrate respect towards all other camp members and staff. Such responsible and thoughtful conduct includes, but is not limited to:
- Showing respect for personal, Clubhouse and the property of others
- Adhering to policies and procedures while attending the Clubhouse, during travel and all Clubhouse functions
- Showing respect to staff, volunteers and guests
- Adhering to the drug, alcohol and weapon policy
- Showing respect for self
Please respect our dedicated and hardworking staff by ensuring timely dropoff and pickup. For the safety of all children, parents and guardians are not permitted to visit campers during the camp day. If an emergency arises, please contact the Clubhouse.
At BGCWPA, health and safety is our number one concern for our youth, families, volunteers, and staff. BGCWPA, will follow all Centers for Disease Control and Prevention (CDC) guidance regarding the precautions for COVID-19 to remain open as a care program. We are continually monitoring the announcements from the Office of Child Development in Early Learning (OCDEL) and the CDC. The information being distributed is changing daily and therefore BGCWPA will do our best to respond based on the information that we have been given. Pennsylvania, has released a three phase plan red, yellow, and green. In that plan Child Care is approved to reopen following all CDC guidelines under the yellow phase.
- Parents are required to complete paperwork prior to participating in our day camp and specialty programs being offered at Clubhouse locations. All sections of the enrollment packet must be complete.
- Parents are required to practice social distancing at drop off and pick up times and may not enter the facilities until the Governor moves the status to green.
- Upon arrival each staff, participant, or visitor will have a staff member complete a BGCWPA Health Screening. If a staff, visitor, or participant answers yes to any of the questions and or has a temperature above 100.4° Fahrenheit they will not be permitted to stay for the day. This will be conducted daily and the temperature checks will occur at arrival and mid day.
- If the child’s temperature elevates during the day, If a child becomes ill at the facility, staff will notify the child’s parent or guardian as soon as possible. The parent/guardian must pick the child up within the hour and the child will be isolated in a room away from the other participants. The child can not return to programming unless 24 hour free of fever or illness.
- Children will be grouped in no more than 1:9 staff ratio. During their time in the Clubhouse, your child will never be in a room with more than 8 other children.
- Per CDC guidance, any child above the age of 2 must wear a facemask when out of the home. BGCWPA will continue to monitor the CDC guidelines and make addendums to this policy once alerted of additional requirements.
- Staff will be required to wear gloves, temperature checks (daily and mid-day), and disinfecting will occur daily in between activity rotations and in the morning and at the end of the day..
- Children are required to wash hands upon entry to the program, before and after meals, toileting, outdoor gross motor play,Coughing/Sneezing and after any messy activities and at a minimum hourly.
- Upon arrival each staff, participant, or visitor will have a staff member complete a BGCWPA Health Screening. If a staff, visitor, or participant answers yes to any of the questions and or has a temperature above 100.4 Farenheight they will not be permitted to stay for the day. This will be conducted daily and the temperature checks will occur at arrival and mid day.
- Boys & Girls Clubs of Western Pennsylvania will inform parents or guardians of enrolled children when there is a suspected outbreak of a communicable disease or an outbreak of an unusual illness that represents a public health emergency in the opinion of the Department of Health. All communicable diseases that require reporting or that may be of public concern will be reported to the appropriate division of the Department of Health.
- If there is a Confirmed COVID-19 Case or an infectious disease confirmed positive in any BGCWPA facility, that facility will be closed for 72 hours to allow the PA Department of Health to conduct contact tracing and make recommendations for which close contacts should be quarantined and excluded from the childcare. The confirmed case of COVID-19 or an infectious disease must be excluded from childcare for 7 days after the onset of symptoms and be fever free for 72 hours (without the aid of medication) and have improvement of respiratory symptoms, whichever is longer. BGCWPA will thoroughly have the facility disinfected during that 72 hour closure. If a second case occurs within 14 days of the first case, the facility will be closed for 14 days. Extensive environmental cleaning will occur during that time.
To view our full policies, visit our family handbook.
Boys & Girls Clubs of Western Pennsylvania Summer FAQ’s
Will BGCWPA be offering a summer camp program in person at the clubhouses this summer?
BGCWPA, is planning to open 4 of our clubhouses and a new site in Duquesne City School District this summer following all the guidance from CDC in order to remain open. We will also offer unique, highly engaging virtual programming on our new platform, Outschool for K-8 youth and LiFT Learning Management System, for teens. Our clubhouses will serve much smaller numbers then in the past to meet the requirements for social distancing, groups sizes smaller than 10, and no contact activities. Barring minimum enrollment thresholds, BGCWPA, is planning to open Carnegie Boys & Girls Clubhouse, Shadyside Boys & Girls Clubhouse, Estelle S. Campbell Boys & Girls Clubhouse, and Northern Area Boys & Girls Clubhouse. Visit www.bgcwpa.org to register today as slots will be filled on a first come, first serve basis! We will send out communications to all K-8 families about registering for our Virtual classes soon.
I have prepaid for my summer camp program back in February and was on a payment plan, will my payments be credited to the summer programming under the new dates?
BGCWPA will credit your payments that you have made to align to the new dates for opening in person summer camp. Any remaining balances owed will begin deducting May 31st, 2020 until your account is paid in full.
What are the dates for in person summer camp?
BGCWPA, will begin in person summer camp on June 29-August 21, 2020 at the locations identified above. Click here to learn more.
I don’t want to send my child to a summer camp. Is there anything else that BGCWPA is doing for my child to participate in virtually?
BGCWPA is planning a virtual summer camp. You and your family can select from an array of 15-20 weekly virtual courses that your child may be interested in offered by us or from over 15,000 other teachers on Outschool. These courses will be held weekly on specific days and times for your convenience and will be highly engaging and built with kids in mind! Our BGCWPA staff will run the courses allowing your child to connect with a familiar staff and learn while they are having fun.
Visit www.bgcwpa.org to learn more.
My child is falling behind on their academic work because of COVID-19, will BGCWPA have any tutoring available?
BGCWPA, has academic support options available for your child to work one on one virtually, or in a small group in person. We are prepared to work with your child on general academics, test prep, homework help, Individual academic support for IEP’s, STEAM lessons, and more. E-mail firstname.lastname@example.org to reserve a slot, volunteer to help with this initiative or our website www.bgcwpa.org to learn more.
In need of care/help now.
I need care right now because of my work calling me back to work, do you offer care now?
BGCWPA does have a program open at Estelle S. Campbell (Lawrenceville) for self-identified essential workers. We have been open for a month and have followed all the guidelines from CDC . To register please visit www.bgcwpa.org.
I heard that BGCWPA is delivering hygiene/cleaning kits, food boxes, and art kits, for free. How can I get one of these?
You are correct, BGCWPA is responding to the needs of our communities and through partnerships such as Lowe’s, Heyward House, The Cameron Heyward Foundation, Greater Pittsburgh Food Bank, generous donors, and our families. We are delivering these requests to your home within 1 week of your request. You can complete a request form by visiting our website and using this link.
This summer I am worried about how to afford lunches for my kids when school is out. Is BGCWPA doing anything in my community to serve free lunches?
BGCWPA, has been accepted through the Summer Foods Service Program for four of our clubhouses to offer free grab and go lunches Monday through Friday from 11:30-12:30. You simply come to the clubhouse practice 6 feet of social distancing, and grab a prepared lunch to go. The clubhouses that are approved are listed in A1. above. Additional clubhouses are working with their school districts now to plan out a summer food program to be held throughout the summer. As BGCWPA gets additional confirmations we will update this form.
Download Summer Camp Handbook
Please download our Summer Camp Family Handbook:
(Please note we have updated this handbook in light of COVID-19 practices that must be followed.)